Associate Project Manager

Synopsis:

The Associate Project Manager is a support position within ESCO Group. This position is best described as a billing resource and contributing resource for project delivery. This position requires knowledge of accounting principles and project management skills.

Background and Work Experience:

To be considered, candidates should have:

• Completion of an Associate’s degree program in accounting or related discipline from an accredited college, technical school, or university and two years or more of related work or industry experience; or
  • A combination of equivalent education and or experience will be considered with solid evidence of success.
• Two years of experience in Project Accounting functions.
• Knowledge and familiarity of calculations such as discounts, interest, sales tax, and percentages.
• Demonstrated to be highly proficient with computer technologies including but not limited to, Windows Operating Systems, and the use of Microsoft Office Word, Excel, and Outlook.

Preferred:

• Experience using Microsoft Dynamics SL or other accounting software.

Responsibilities and Duties:

The Associate Project Manager will be responsible for, but not limited to:

• Set up customer jobs in accounting system accurately and in a timely manner.
• Facilitate cost account meetings with Project Managers and/or General Foremen, review and analyze cost information, and update notes in the collaboration tool.
• Prepare and post project accounting adjustments by updating estimates, increasing contract amounts, adding change orders, updating job type and/or tracking purchase orders.
• Initiate time and material moves as needed.
• Review collaboration tool to determine customer billing requirements.
• Prepare customer invoices by gathering information such as unbilled WIP reports, purchase orders, and material invoices.
• Send weekly time reports to customers.
• Review job sales and use tax issues.
• Provide assistance researching job numbers to Payroll and Accounts Payable.
• Close customer jobs on completion.
• Document collection efforts within Accounts Receivable aging tool.
• Accountable for reducing delinquency for assigned accounts.
• Document internal processes and process changes—creating clear SOPs as needed.
• Assist in identifying team goals and be a key participant in achieving team goals.
• Be a key driver of process improvement for the ERC.
• Data entry
• Communication with facility engineers
• Utilize, support, and enhance ESCO’s standards and best practices.
• Understand and follow all safety, conduct, and policy requirements established by ESCO and clients.
• Other duties and responsibilities as assigned or deemed necessary by management.

Interpersonal Skills/Characteristics:

• Exhibits a high level of initiative and resourcefulness.
• Earnestly looks for ways to improve skills and is a dedicated and driven learner.
• Adapts behavior to changing circumstances.
• Work produced demonstrates excellent attention to detail and accuracy.
• Work effectively with decreasing amount of assistance from others as skills are acquired.
• Excellent customer service and teamwork skills.